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Zavanta SOP Software

 

Create SOPs people
want to use.

Good standard operating procedures provide a way to communicate and apply consistent best practices within your organization.  But, BAD procedures, can be as disastrous as no procedures at all! 

Unfortunately, there are a whole lot of procedure documents clogging up the shelves and network drives of organizations that don't get used or updated.

Zavanta is an all-in-one SOP solution that breaks through the challenges of creating, communicating and managing SOPs.

You get the power of management automation integrated with tools to ensure consistent, high-quality content. Employees can easily find what they need and use what they find. Everyone knows what to do. 

Essential features for modern SOP management:

  • Capture all the know-how people need, in the order they need to complete the task
  • Link SOPs into applications at their point of use
  • Automate review and approval process
  • Make SOPs accessible to all employees in a searchable Employee Portal
  • Attach tests, gather attestation, monitor where employees need help
 
"I felt like a ‘golden god’ after our first inspection using Zavanta. The inspection was pretty painless because I had all the answers at my fingertips. The inspectors finished in half the time planned.”
Jessi Gunter, Quality Manager
Covenant Pathology Services
 
 

Why SOP quality matters 
Better performance, compliance

The traditional Word + SharePoint/document management method
is cumbersome and outdated. Zavanta is the modern approach for SOP knowledge transfer.

 

Built-in structure

Now, even novices can
write SOPs that drive better performance.

No more staring at a blank screen. Zavanta's structured authoring wizard prompts authors for all the right information and eliminates inconsistencies. 

  • Insert links to videos, pictures, forms, podcasts and more.
  • Enforce standardization with Pick Lists.
  • Link SOPs to standards and policies.
  • Reduce maintenance headaches; make sweeping changes across all SOPs at one time.
 

All-in-one system

Streamline all SOP life cycle phases. 

You don't need multiple tools. Zavanta is the complete solution.  

  • Create and update content.
  • Auto-generate a searchable Employee Portal.
  • Automate all life cycle phases with workflows.
  • Test employees, capture attestation, collect their feedback. Monitor usage with Analytics Reporting.
  • Track all changes, versions.
  • Make sweeping changes across SOPs at once.
 

Multi-channel publishing

Deliver your SOPs any way people need.

Write once, publish anywhere (multi-channel publishing) means you can automatically publish content in different ways at the same time: digital devices, print, PDFs, manuals and QR codes.   

  • Business users manage the Employee Portal on their own. No IT is needed, saving you thousands in labor costs.
  • SOP updates can go out to your workforce faster.
  • Security and roles-based permissions are built in.

 

 

Performance support in real time

Relevant SOPs are just a click away.

What if employees had access to the know-how they needed at the moment they were performing a task? 

With Zavanta, you can link "how to" instructions directly into work. One click, no searching!  The latest and greatest SOP is right there.

The applications are limitless. 

  • Link standards, policies, and SOPs into your LMS.
  • Insert SOPs into ERP, Finance and CRM systems.
  • Embed relevant content into call center scripts. 
 
 

Zavanta Use Cases

An SOP system you can manage with, train from and that regulators love.

 

One of our manufacturing customers saved themselves from two separate multi-million dollar lawsuits using the Zavanta to create an easy-to-understand “Safety System.”  Their operation involved high-liability equipment, and they had strict OSHA compliance standards to meet.

Because the company could demonstrate that they not only had strict safety procedures in place, but also that everyone understood and was USING the procedures, they were twice exonerated from liability lawsuits.

A large hospital was experiencing difficulties training employees on their new medication dispensing machines. Employees lacked consistent training.

Using Zavanta, they were able to create clear SOPs that standardized their training and reduce the error rate using the new machines. 

 

Discover what Zavanta can do for you.