Standard operating procedure software is a smart investment.
Better performance, improved compliance, reduction in errors, and more.
All-in-one system
Streamline all SOP life cycle phases.
- Create and update SOP documents with standardized templates.
- Auto-generate a searchable and customizable Employee Portal with no IT support.
- Automate all life cycle phases with workflows.
- Test employees, capture attestation, collect their feedback.
- Monitor usage with Analytics Reporting.
- Track all changes, edits, and versions.
- Make sweeping changes across SOPs at once with mass updates and picklists.
Guided authoring
Now, even novices will write SOPs that drive better performance.
No more staring at a blank screen. Zavanta's guided authoring wizard prompts authors for all the right information and eliminates inconsistencies.
- Insert videos, pictures, forms, podcasts, and more.
- Enforce standardization with Pick Lists.
- Link SOPs to standards and policies.
- Reduce maintenance headaches; make sweeping changes across all SOPs at one time.
Multi-channel publishing
Deliver SOPs the way people need them.
Write once, publish anywhere (multi-channel publishing) means you can automatically publish content in different ways at the same time: digital devices, print, PDFs, manuals and QR codes.
Business users manage the Employee Portal on their own. No IT is needed, saving you thousands in labor costs.
Employees can save favorites and subscribe to documents to get notifications about updates.
Learn more about the Zavanta user experience >>
Performance support in real time
Relevant SOPs are just a click away.
What if team members had access to the know-how they needed at the moment they were performing a task?
With Zavanta, you can link "how-to" instructions directly into work. One click, no searching! The latest and greatest SOP is right there.
The applications are limitless.
- Link standards, policies, and SOPs into your LMS.
- Insert SOPs into ERP, Finance, and CRM systems.
- Embed relevant content into call center scripts.
- Access SOPs on mobile devices.
Manufacturer Avoids 2 Multi-million Dollar Lawsuits
One of our manufacturing customers saved themselves from two separate multi-million dollar lawsuits using the Zavanta to create an easy-to-understand “Safety System.” Their operation involved high-liability equipment, and they had strict OSHA compliance standards to meet.
Because the company could demonstrate that they not only had strict safety procedures in place, but also that everyone understood and was USING the procedures, they were twice exonerated from liability lawsuits.
Hospital Reduces Medication Dispensing Error Rate
A large hospital was experiencing difficulties training employees on their new medication dispensing machines. Employees lacked consistent training.
Using Zavanta, they were able to create clear SOPs that standardized their training and reduce the error rate using the new machines.
Laboratory system operationalizes quality with a user-friendly SOP system
Prior to Zavanta, the Quality Manager uses spreadsheets to manage local, state, and federal compliance. SOPs were a scattered mess of Google docs, Word documents, and PDFs.
After Zavanta, the organization was able to slash inspection time in half. Employees loved the ability to search and easily find clear SOPs. And now, their Quality Manager had a way to access SOP quality, see what employees are searching for as as well as automate tasks such as periodic reviews.
Marketing Firm saves $30,000 a month by standardizing SOP of their star performer
A large, marketing services firm was experiencing a high number of recurring errors in their direct mail group. Upon investigation, they discovered that the “star” performer—who had a very low incidence of errors—followed a different procedure for completing his work than the others did.
Using our Zavanta software, they were able to standardize that employee's SOP across the group, saving them $30,000 a month for an annual savings of $360,000.
