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Zavanta's Features

 

Everything you need to
capture, communicate, and manage
SOPs, Policies and more.

Explore

Capture

Clarity, consistency, always.

With Zavanta's "smart" knowledge capture wizard, anyone can create user-friendly policies, SOPs, work instructions, job descriptions, FAQs, and more. Zavanta's structure and controls ensure that policies and procedures are
consistent, clear, and complete - no matter who the author is. 

 

Zavanta's Content Overlay

Performance support for authors.

Zavanta's interface, called a Content Overlay, prompts authors, helping them "think through" what the policy or procedure actually is. Built-in controls ensure authors provide all the information users need, in the right order. Expert writing advice is built in. 

You can customize Content Overlays, make certain fields mandatory, set access permissions and more.

Image of multiple authors entering content into Zavanta.
 
"With Zavanta, having a template that asks me questions and walks me through all the information needed has been very helpful."
Loretta Maine, The Crossland Way, LEED Coordinator
Crossland Construction
 
 
 

Communicate

Deliver content the way your audience
wants it.

Zavanta separates content from output format so that content can be 
re-purposed for multiple audiences and uses. With the press of a button, generate multiple
content assets, without re-formatting.  

Zavanta applies a standardized format so that all procedures look the same, all policies
look the same – no matter who the author is.

 
 

Web Portals

Inspire. Engage. Empower.

Who says policies and procedures are boring? Our customers are creating amazing experiences
for their employees without IT or expensive developers.  Include videos, podcasts, attach tests
and attestation, create kiosks and more.

Scroll through the examples below: 

University public-facing portal home page
Corporate Home Page
Password Policy
Justice retailers Home page
Business Continuity Home Page
Code of Conduct Home Page
 

User-friendly, on any device

Get all the functionality of a modern policy and procedure communication system.

 
 
 

Manage

Now, managers can easily monitor
performance and compliance.

 

Read Verify

Attestation puts accountability front and center.

With Zavanta's Read Verify feature, employees can sign off that they have read the content and understand it.

You can set up Read Verify campaigns that automatically send out email notifications on a schedule. For example, create a campaign that runs at the beginning of every year requiring employees to review the latest HR policies. 

Managers can view results from their dashboard and export data for use in other systems.

image of employee using Read Verify on her phone.

Testing, Quizzes

Test employees' knowledge. 

With Zavanta's drag and drop test creator, it's easy to create tests and quizzes on any topic. Because tests are mobile-friendly, employees can take tests from their desktop, tablet, or phone.

Automatically email notify employees when it's time to take a test, notify managers when someone fails, and more.

Visualize test results with charts or reports from your dashboard.  

image of password test on a procedure shown on a smartphone.

Dashboard

Get analytics in real time.

Want to know what the most popular policy is?  What topics employees search for most often? Usage analytics help managers understand where employees need help.  Zavanta provides the data you need to prove that employees are using policies and procedures.   

Authorized users can view results from their Dashboard as well as export the data for use in other systems:

  • Read verify (attestation) stats
  • Testing results
  • Portal usage analytics
image of employee reviewing  Zavanta Data Analytics on a laptop.
 

All the content management
essentials in one tool. 

Managing a high volume of content that changes constantly is a unique challenge, requiring a specialized tool. Zavanta provides all the power and automation you need to manage operations knowledge, maintain controls, and make compliance easier and less error-prone. 

Workflow Designer

Automate life cycle tasks.

Automate tasks for any phase in the life cycle starting with author assignments through reviews, approvals, distribution and versioning. Workflows streamline repetitive tasks, prevent errors, and reduce training time. 

With Zavanta's Control Central, you can see where any document is in the flow, where reviews are stuck, and much more.

image of workflow